Administrative Services

Jim Burke
Director

100 N. Main
Lovington, NM 88260
Phone: (575) 396-8653 Fax: (575) 396-5684

Departmental Mission

The Administrative Services Department provides support services to the County Manager's Office, county departments, and the residents of Lea County. The department is comprised of eight full-time employees: finance director, information technology administrator, two information technology technicians, payroll specialist, procurement specialist, accounts payable specialist, indigent claims specialist, and the receptionist.

The department is also responsible for all the accounting functions of the county, including accounts payable, accounts receivable, debt service, fixed assets and managing internal control. The administrative services department is responsible for the preparation of the budget documents as well as the yearly financial statements, which are prepared in accordance with Generally Accepted Accounting Principles. Additionally, procurement procedures for obtaining goods and/or services, including all activities from the planning steps and preparation and processing of requisitions to description of requirements, selection and solicitation of sources, and award of contracts is also required of this department.

Departmental Goals

The major goal of the department is to provide timely, accurate, relevant, and accessible financial data, services, analysis, and guidance to our wide spectrum of customers, and to promote confidence in these products as a sound foundation for management and decision-making.

Departmental Strategy

The strategic plan of Administrative Services is to continue to provide reporting and analysis of county transactions. Strong financial management helps to ensure that taxpayer dollars are spent in compliance with applicable statutes and provides policy makers with information to allocate limited resources to best meet the needs of the community.

Departmental Objectives

• To continue to improve financial reporting formats to provide useful, meaningful, and easy to read information.

• Develop, analyze, and perform procedural guidelines that provide for continual improvement in operational efficiencies.

• Ensure that proper and effective controls are in place to protect county funds and assets.

• Provide leadership, support, and guidance to each department in developing goals, objectives, and strategies to meet these goals and objectives.

• Procure goods, services, and construction contracts to fulfill the requirements of county programs striving to exceed the target processing turnaround time.

• Provide for fair and equal treatment of all persons involved in public procurement, to maximize the purchasing value of public funds and to provide safeguards for maintaining a procurement system of quality and integrity.

• Continuously review repetitive procurement for the most cost effective acquisition and implementation of extended price agreement programs.