________________________________________________________________________________________
Administrative Services Phone: (505) 396-8521
100 North Main, Suite 11 Fax: (505) 396-5684
Lovington, NM 88260 e-mail: kmclaughlin@leacounty.net
LEGAL NOTICE OF INVITATION FOR BIDS
LEA COUNTY, NEW MEXICO
ONE (1) NEW 08/09 6X4 TRUCK WITH
PRESSURIZED SPRAY SYSTEM
ROAD DEPARTMENT
BID #30 - (07-08)
DUE DATE: MAY 29, 2008 - 3:00 P.M.
The Lea County Commissioners will receive sealed bids in the Conference Room, First Floor, Lea County Courthouse, Lovington, New Mexico, for the above.
Invitation for Bids and all related information are available on Lea County’s web site at www.leacounty.net or by contacting the Administrative Services Department, Courthouse, 100 N. Main, Suite 11, Lovington, New Mexico 88260-4030, (505) 396-8521.
Gary Schubert, Chairman
Hobbs Daily News Sun May 16, 2008
TERMS AND CONDITIONS
LEA COUNTY, NEW MEXICO
ONE (1) NEW 08/09 6X4 TRUCK WITH
PRESSURIZED SPAY SYSTEM
ROAD DEPARTMENT
BID #30 - (07-08)
DUE DATE: MAY 29, 2008 - 3:00 P.M.
1. The Terms and Conditions will form part of the contract between the County and the successful bidder. Failure to comply with all of the Terms and Conditions may subject the offer to rejection.
2. All bids will be sealed, addressed and delivered to: The Administrative Services Department, Lea County Courthouse, 100 North Main, Suite 11, Lovington, New Mexico 88260-4030. Please mark the outside of the envelope " BID #30 ". It is the bidder's responsibility to see that the bid arrives on time. Late bids, FAXes, telegrams or telephone bids will not be accepted.
3. Each bidder is to submit its bid on the form provided. The form must be fully completed.
4. All bids are FOB Lea County Courthouse, Lovington, New Mexico.
5. The bid will exclude all State taxes. Nontaxable transaction certificates will be issued if requested.
6. Any resident business registered with the State Purchasing Agent may list its Resident Certification Number.
7. All bidders will be notified by letter of the Board's award.
8. Final inspection and acceptance will be made at the destination. Any product rejected at the destination for non-conformance with specifications will be removed, at the Vendor's risk and expense, promptly after notice of rejection.
9. The Bidder agrees that the product(s) furnished under this order will be covered by the most favorable commercial warranties given to any customer. Bidder agrees not to disclaim warranties of fitness for a particular purpose or merchantability.
10. Bid specifications indicate the minimum standard of quality, performance or other pertinent characteristics required. All items equal or exceeding these specifications will be considered. All options, variations or exceptions to specifications must be listed.
-Page 1 of 2-
TERMS AND CONDITIONS
LEA COUNTY, NEW MEXICO
ONE (1) NEW 08/09 6X4 TRUCK WITH
PRESSURIZED SPAY SYSTEM
ROAD DEPARTMENT
BID #30 - (07-08)
DUE DATE: MAY 29, 2008 - 3:00 P.M.
11. All bid items are to be new, unless otherwise specified as an exception.
12. The County reserves the right to waive technical irregularities in the form of the offer which do not alter price, quality or quantity, and to reject any or all offers when it is in the best interest of the County to do so.
13. In signing this bid, the Vendor certifies that there has been no direct or indirect action in restraint of free competitive bidding in connection with this bid submitted to Lea County.
14. The Lea County Procurement Policy and the New Mexico Procurement Code, 13-3/4-28 through 199, NMSA, 1978, will apply to this procurement and prevail over any inconsistent terms and govern all interpretations of contract documentation. In addition, criminal laws prohibit bribes, gratuities and kickbacks.
15. The County’s policy on requests for copies of bid/proposal information is as follows:
a. Terms and Specifications are available at no charge to vendors who will be responding directly to bids or proposals.
b. Submit a written request detailing what information you would like to receive.
c. There will be a charge of $1.00 per page by check or money order made payable to Lea County at the following address:
Lea County
Administrative Services Dept.
100 North Main, Suite 11
Lovington, NM 88260
The fee must be paid before the information is released.
Charges will apply to any sub-contractors requesting our mailing list. The sub-contractor may then contact vendors directly regarding information on the specifications.
16. According to state procurement regulations, any protest of the award must be submitted in writing within fifteen (15) days of written notice of award to:
Finance Director
Lea County Courthouse
100 N. Main, Suite 11
Lovington, NM 88260
-Page 2 of 2-
SPECIFICATIONS AND CONTRACTUAL TERMS
LEA COUNTY, NEW MEXICO
ONE (1) NEW 08/09 6X4 TRUCK WITH
PRESSURIZED SPAY SYSTEM
ROAD DEPARTMENT
BID #30 - (07-08)
DUE DATE: MAY 29, 2008 - 3:00 P.M.
Lea County is seeking bids for one (1) new 08/09 6x4 truck with pressurized spray system to pull existing 120 barrel water tank. The truck must equal or exceed the following:
MINIMUM REQUIREMENTS
GVWR:
● 52,000 lb. (80,000 GCWR), 82 MPH calculated minimum gear speed
● 40,000 lb. walking beam rear axle/with bronze center bushings or equivalent
● 14,000 lb. non-driving, wide track, I-beam front axle
ENGINE:
● Meets all current Regulations/Federal Emissions
●Wet sleeve diesel, 410 HP minimum, 1550 lb. torque @ 1200 RPM, 2100 RPM governed speed
● Dual air filters (inner/outer) with in-cab air restriction indicator
● Plug in block heater, 120 volt, 1500 watt minimum
● Intake electric heat grid for cold starting, 12 volt system
● Magnetic engine oil drain plug
● Key operated, electric, engine shutdown
● Fuel/water separator with Water in Fuel Sensor
● Electronic road speed governor
● Spin on type oil filter(s)
● Engine fan to have a manual override switch in dash (fan on with switch on)
● Maximum coolant capacity, cross flow radiator with surge tank
● Engine air cooler
●Engine oil pressure, engine oil temp, coolant temp, fuel, tach-o-meter, hour meter, and voltmeter gauges
● Low oil pressure, high coolant temp, low coolant, low fuel, and low voltage light/alarm
● On board code diagnostics/Data link connector
TRANSMISSION:
●Manual, minimum 10 speeds, air shift, internal lube pump, with overdrive
● In-cab oil temperature gauge
● Clutch to be twin disc, cast angle spring, ceramic, 15.5" minimum diameter with quick
adjust (manual) feature
SPECIFICATIONS AND CONTRACTUAL TERMS
LEA COUNTY, NEW MEXICO
ONE (1) NEW 08/09 6X4 TRUCK WITH
PRESSURIZED SPAY SYSTEM
ROAD DEPARTMENT
BID #30 - (07-08)
DUE DATE: MAY 29, 2008 - 3:00 P.M.
REAR TANDEM AXLES:
● Single reduction, 40,000 lb, 4.33 gear ratio axle, with type 200 wheel ends
● In-cab oil temperature gauge
● Magnetic drain plugs (2)
● Electric over air operated power divider lock with indicator light
BRAKE SYSTEM:
● Dual air brake system, S-cam with automatic slack adjusters
● Cable/chain pull type drain valves on all air tanks
● Dust shields on all axles
● Full vehicle Anti-lock Brake System
● (2) Air 1 and Air 2 gauges, low air light/alarm, park brake valve in dash
● Auxiliary switch in dash to be interrupter for cab and trailer clearance/marker lights
(blinks lights with headlight switch in off or on position) instrument panel mounted.
● Spring actuated parking brake
● Air brake air dryer with 12 volt heater type drain valve
● Dual glad hand (service/emergency) with hoses from cab with hose tender mounted on
rear of cab to secure hoses when not in use, 12' coiled hoses with a 12' coiled, 7-way
connector electrical supply cable for trailer
● Steering column mounted air hand control valve
FRAME:
● Double, minimum 120,000 PSI yield (inner/outer), heat treated alloy steel, tapered at rear
● Full width steel chrome front bumper with frame mounted (2) tow hooks
●Steel 1/4 fenders over front of dual axles with rear coverage of tires by spring hanger type mud flaps.
EXHAUST:
● Fabricated to right side of truck, vertical to cab with guard(s) and turn back, bright finish
that is corrosion resistant or stainless
ELECTRICAL:
● 12 volt electrical system, 110 AMP minimum alternator, 1950 CCA total minimum battery
capacity with external positive jump start stud & stainless steel battery box cover.
● Main panel shall have circuit breakers, manual reset, with trip indicators on all circuits
over 5 amps
● Dual 12 volt cigar type power source in cab
SPECIFICATIONS AND CONTRACTUAL TERMS
LEA COUNTY, NEW MEXICO
ONE (1) NEW 08/09 6X4 TRUCK WITH
PRESSURIZED SPAY SYSTEM
ROAD DEPARTMENT
BID #30 - (07-08)
DUE DATE: MAY 29, 2008 - 3:00 P.M.
ELECTRICAL (Continued):
● LED lights installed in tractor rear to include rear tail / turn / brake / back-up all in
enclosed housings, water tight/anti-corrosion type connections in oval or round
configurations
● Back-up alarm with a 100 minimum decibel output
● Dual horns (electric steering wheel and cab air)
FUEL TANK(S):
● 200 gallons minimum capacity / metal construction
CAB:
● Color of white, base coat/clear coat
Air bag type rear suspension between cab and frame
● Driver seat includes 3 point seatbelt, to be cloth, high back with integral headrest, air
suspension, fully adjustable, and have lumbar support
● Passenger seat includes 3 point seatbelt, to be cloth, high back and have integral
headrest
● Tilting and telescoping steering wheel with power steering
● Black rubber floor mat
● Tinted glass on all windows
● Factory air conditioning with filter and heating/defroster
● Factory AM/FM/CD/Digital clock radio with 2 dual cone/4 coaxial speakers
● EDAC 500M communication radio/programming/installation
● Exterior sunshade over windshield
● Rectangular mirror with additional convex mirror on both sides
● External grab handles and steps on both sides
● Tilting hood with chrome grille
● Cab to have overhead console, storage pocket(s), cup holder, dome light, coat hook,
driver and passenger sun visors, and 3 interior grab handles
WHEELS:
● Twelve (12) 11R24.5 / 2 hand hold / painted white steel / 10 stud / hub piloted, 8.25 DC
Rims with load range H / 16 ply / all position tires.
SPECIFICATIONS AND CONTRACTUAL TERMS
LEA COUNTY, NEW MEXICO
ONE (1) NEW 08/09 6X4 TRUCK WITH
PRESSURIZED SPAY SYSTEM
ROAD DEPARTMENT
BID #30 - (07-08)
DUE DATE: MAY 29, 2008 - 3:00 P.M.
HYDRAULIC SYSTEM:
● PTO drive to have a wet kit (minimum 30 gpm hydraulic pump assembly) with hydraulic
pressure relief valve mounted on truck and returning to hydraulic tank and hoses /
quick connects to trailer to rear for operating water pump by labeled on/off air operated
switch in cab.
● Hydraulic reservoir rank to be steel, minimum capacity of 50 gallons, include proper
suction screen / spin on filtering and have sufficient oil capacity to prevent overheating
during extended pump operation.
EXTRA LIGHTING:
● Amber 60" of wider light bar with dual (2) amber and dual (2) integral rear work lights
installed on cab, with a 6" oval amber (Federal Signaltech) P/N 607101-02 flashing
LED light kit at rear of trailer wired into cab, and having dual (2) dash mounted, fused /
labeled rocker switches in cab.
FIFTH WHEEL:
● Holland FW357703XL19 stationery compensator fifth wheel with optional lockout, & 50,000 lb. vertical load / 150,000 drawbar pull capacity, to be mounted for proper load on axles and turn radius / tractor-trailer clearances
PUMP:
● Berkeley 3" discharge pump, mounted at rear of trailer with proper reinforcement, have
ball valve(s) to prevent freezing with operator accessibility (on/of valve(s) by not
crawling under trailer to drain.
● Pump / motor to have 3" schedule 80 pipe bumper fabricated around rear of unit to
protect integrity in event of rear-end collision.
TRAILER PLUMBING:
● Water trailer has two (2) air open / spring closed actuated 3" valves (independent
operated / gravity fed) rear / right / left dump valves.
● Need addition of two (2) air operated, 3" pressure fan nozzle spray heads, with
horizontal, adjustable spray pattern mounted at rear right / left corners of trailer, and
one (1) air operated, pressure side discharge, vertical adjustable 3" spray nozzle,
mounted mid tank height, to side of ladder on driver side, one (1) manual operated,
brass, full opening 3" valve in pressurized system with 3" brass male cam lock, one (1)
manual operated, brass, full opening 3" valve with 3" female brass cam lock on suction
side to load trailer, and one (1) 2" brass ball valve at rear sump to drain tank. Provide
one (1) 3" suction hose foot valve P/N 1535 with 3" brass female cam lock connection
for suction hose.
SPECIFICATIONS AND CONTRACTUAL TERMS
LEA COUNTY, NEW MEXICO
ONE (1) NEW 08/09 6X4 TRUCK WITH
PRESSURIZED SPAY SYSTEM
ROAD DEPARTMENT
BID #30 - (07-08)
DUE DATE: MAY 29, 2008 - 3:00 P.M.
● Connection work in pressurized / suction system to be steel, 3" schedule 40 pipes (no
hoses) with Victaulic connections. All added plumbing / fabrication to be painted and
match color on tractor / trailer. Air supply (on/off/independent valves) is to be plumbed
into cab with five (5) labeled, air shift type valves and color-coded quick connect type
connections to trailer for operation of water discharge.
HOSE REEL:
● Hose reel to be installed on rear of trailer with proper reinforcement, and include electric
12 volt rewind; fifty feet 1-1/2" redline hose, ball valve shutoff before reel, with
adjustable brass fog nozzle and brass straight stream nozzle. The nozzles shall have
1-1/2" brass female cam lock connections, and the hose shall have a 1-1/2" brass
male cam lock connection.
TRAILER:
● 2000 year model 120 bbl. tanker trailer, VE Enterprises manufacture, model EV-120,
condition of new, is located at Lea County Road Yard and is accessible as needed for fabrication needs of vendor of truck and trailer combination. No fabrication allowed
on main tank interior / exterior surfaces due to coating durability. All changes to rear
exit ports on tank to be returned to existing condition on coating. All real fabrication
on trailer shall return unit to ICC and DOT specifications as needed such as bumper,
lighting and reflectors. All lighting replacement in fabrication areas will be updated to
LED corrosion resistant units.
WARRANTY:
● Minimum of 3 years bumper to bumper warranty on truck/warranty and operator manual
to be provided at delivery FOB Lea County Road Department
MISCELLANEOUS:
● All fluid levels to maximum capacity-FULLY SERVICED.
● One Master Service Manual (shop grade) or CD/DVD/ROM per truck with actual
information related to that truck to be provided
SPECIFICATIONS AND CONTRACTUAL TERMS
LEA COUNTY, NEW MEXICO
ONE (1) NEW 08/09 6X4 TRUCK WITH
PRESSURIZED SPAY SYSTEM
ROAD DEPARTMENT
BID #30 - (07-08)
DUE DATE: MAY 29, 2008 - 3:00 P.M.
Parts and service must be available in Lea County. No dealer advertisement may appear on the vehicle.
Delivery will be FOB to Lea County Road Department, 5915 Lovington Hwy, Hobbs, NM, (575) 391-2940.
The Terms and Conditions are incorporated herein by reference.
End of specifications.
BID FORM
LEA COUNTY, NEW MEXICO
ONE (1) NEW 08/09 6X4 TRUCK WITH
PRESSURIZED SPAY SYSTEM
ROAD DEPARTMENT
BID #30 - (07-08)
DUE DATE: MAY 29, 2008 - 3:00 P.M.
DEALER NAME:__________________________________________
Price (Including Delivery) : |
$
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Year / Model / Brand :
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Delivery Date :
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Warranty :
|
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Optional 2-Year Bumper-to-Bumper Warranty |
$ |
Optional 3-Year Bumper-to-Bumper Warranty |
$ |
Parts & Service Available in Lea Co.? – Where ? |
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State Res. Pref. No. ( if any ):
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Meets Specs ?
|
Yes_____ No_____ |
Options, Exceptions, Variations ? – If so, list on “Options” Page |
Yes_____ No_____ |
BID FORM
LEA COUNTY, NEW MEXICO
ONE (1) NEW 08/09 6X4 TRUCK WITH
PRESSURIZED SPAY SYSTEM
ROAD DEPARTMENT
BID #30 - (07-08)
DUE DATE: MAY 29, 2008 - 3:00 P.M.
If the product(s) offered do not meet specifications, all exceptions or variations are set forth on the following page.
I have read and understand the Terms and Conditions and Specifications and Contractual Terms. I agree to comply with such and warrant that the product offered is as represented in this Bid Form.
__________________________________ _________________________________
Signature Name (Typed/Printed)
__________________________________ _________________________________
Company Position
__________________________________ _________________________________
Address Telephone Number
__________________________________ _________________________________
City, State, Zip FAX Number
___________________________________________________________________
E-Mail Address Tax ID #
State of ___________________)
)ss.
County of __________________)
_________________________________(name), being duly sworn, deposes and says that he/she is
_________________________(title) of ________________________(company) and all foregoing questions
and all statements herein contained are true and correct.
Subscribed and sworn to before me this _________ day of _________ , 20____.
__________________________________
Notary Public
My commission expires:
OPTIONS, EXCEPTIONS OR VARIATIONS
LEA COUNTY, NEW MEXICO
ONE (1) NEW 08/09 6X4 TRUCK WITH
PRESSURIZED SPAY SYSTEM
ROAD DEPARTMENT
BID #30 - (07-08)
DUE DATE: MAY 29, 2008 - 3:00 P.M.
Please state each and every option, exception, or variation to the specifications (if any) for the products or services offered. Please sign below and return with your offer.
THERE ARE OPTIONS, EXCEPTIONS OR VARIATIONS._________________________